SetXRM purchase management tracks all the processes regarding purchase and works integrated with other modules. Purchase request is made from the departments concerned. This request is approved by department managers, the request amount can be changed or disapproved, or a purchase request can be created in line with the stock status. Purchase processes are create according to workflow of companies.
In SetXRM standard purchase module, requests can come from concerned departments, sales department, production department or stock control department. These requests reach to department managers. Department managers can see previous purchase price if the product is previously purchased, present stock amount, minimum stock amount, monthly and annual consumption amount. Department managers create purchasing or tasks for the amounts they approve. Purchase department groups the requests according to its suppliers (this is done via SetXRM), and the system sends proposal e-mail to companies.
At least three of the proposals from the companies state their unit rates, payment conditions, delivery conditions and additional options for products, in any, and SetXRM purchase module is executed. If prices in excel format which are sent to the supplier have returned, the proposals are imported from excel. These proposals are then submitted to department managers and purchase director. In the event that suppliers propose an alternative price, this is also entered to the list.
SetXRM purchase module picks the best prices with its own comparison algorithm. An approval is taken from the departments for the lowest bidder and an offer is made to the supplier. Product delivery process starts and purchase orders are submitted to commercial program. In purchase processes, creating e-mails and drafts in every step and submitting them to concerned authorities is possible. SetXRM purchase module can order acceptance for parts and track supply times, delays and the delivered products on the system. Tracking process can be managed based on product code, product explanation, supplier’s name, order code, request number, concerned department and date.